Reviewing and updating job descriptions

Recruiters and personnel managers rely on clear and concise job descriptions to streamline the application and interviewing process and to judge work performance after a person has been hired.

Job descriptions and specifications usually include, in addition to the basic items listed above, details about: In essence, effective job descriptions let employees know what is expected of them.

If a person is to perform her assigned task she needs to know what it is, how to do it, and how to measure the results.

All of these directives should be discernable from the job description.

Job description refers to the required tasks, knowledge, skills, abilities, and reporting structure required for jobs. This account usually lists the typical tasks to be performed by the position holder, the training, education, and experience required to do the work, and it includes a description of the essential functions to be performed.

Typically, job descriptions are used especially for advertising to fill an open position, determining compensation and as a basis for performance reviews. Job descriptions also include information about salary ranges and any benefits that are offered to employees in the position.

Of course, bestowing praise on an individual who takes on responsibilities not mentioned within his or her job description is unlikely to have unwanted repercussions.

The level of detail utilized in the creation of job descriptions and the monitoring of employee execution of the duties articulated therein can vary tremendously from organization to organization.

A multinational corporation, for example, may have job descriptions that are far more formal and detailed in their contents than those used by a small local business.

These documents can help business enterprises maintain their focus at all job levels, including top management and ownership positions.

Owners of family establishments or very small business enterprises, meanwhile, may simply decide that formal job descriptions are unnecessary.

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