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If user types less than 20 or more than 300 characters in B16 then an error dialog box will be displayed as shown in figure 14 below.Figure 14: Error Alert (Text Length) On top of all the possible options shown for data validation, you can also use a formula that return a logical value to validate entries.As we know, the Data Validation can limit values entered, but have you ever tried to limit the calculated results by using Data Validation function?For instance, here are three cells, A1, A2 and A3, what I need is to limit the sum of these three cells not greater than 10, if the value entered in the three cells lead to the sum greater than 10, a warning dialog pops out and stop entering.If you enter something different from whole numbers or a whole number outside the specified range, then you’ll get an error message like this one.

Enter the validation rule using the "Edit the Rule Description" boxes. He has a Bachelor of Science in journalism from Boston University and has written for the American Civil Liberties Union, the marketing firm In Segment and the project management service Assembla.

Use data validation to limit calculated cell to the Formula textbox. Then go to the Error Alert tab, and type the error warning you want in the Error message. Click OK, and the warning dialog will pop out if the values entered in the cells lead to the sum greater than 10.

By default, the arrow of the data validation won’t show automatically.

If you want to find cells which having the data validation, you may need to click on the cell to show the arrow one by one for confirmation if you have no efficient method. In the Go To Special dialog box, check the Data validation and Same options, and finally click the OK button.

Actually, with the Excel build-in function - Find & Select, finding cells with data validation is getting easier in your work. See screenshot: Then all cells with the same type data validation as the selected cell are selected immediately.

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If a value that is not in the list is typed then an error dialog is displayed as shown in figure 12 below.

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